North Riding County FA Privacy Notice.
North Riding County
Football Association Limited ("we", "our", "us")
takes your privacy very seriously.
This Privacy Notice
sets out how we use and look after the personal information we collect from
you. As the organisation who is responsible for, and controls the processing of
your personal data, we are the data controller, and sometimes also the data
processor, and will take reasonable care to keep your information secure and to
prevent any unauthorised access or use of it.
We may update this
Privacy Notice from time to time, and will inform you to any changes in how we
handle your personal data. 1. Information
we may collect from you
Personal data means
any information about an individual from which that individual can be
We may collect,
use, store and transfer some personal data of our participants and their
parents or guardians, and other members. The data we collect from participants may
date of birth and gender.
information, such as home address, email address and telephone numbers.
hold some health data or other special category data of some of our participants
or members for the purposes of their health, wellbeing and welfare and,
safeguarding. Where we hold this data it will be with the explicit consent of
the participant or, if applicable, the participant’s parent or guardian.
Where we need to
collect personal data to fulfil our responsibilities and a participant fails to
provide that data, we may not be able to honour or administer their participation
is your personal data collected?
A participant may
give us their personal data by filling in forms or by corresponding with us by
post, phone, email, in person, via our website or otherwise. This will
typically be provided by a participant’s club by inputting participant details
into Whole Game System. Other participants, such as referees, may input their
own data into Whole Game System
the FA uses personal data
We will use
personal information only for the purposes for which we have been provided such
with such information.
The reason we need participants’
and members’ personal data is to be able to manage the County FA, administer
leagues and support football clubs; to administer memberships; to deal with
sanctions. Our lawful basis for processing personal is that we have a
contractual obligation to individuals as participants or members to provide the
services of a county football association.
set out below, in a table format, a description of all the ways we plan to use
your personal data, and which of the legal bases we rely on to do so. We have
also identified what our legitimate interests are where appropriate.
Purpose/ Processing activity
Lawful Basis for processing under Article 6 of the GDPR. To respond to
to administer the
information to you;
to fulfil any
contract that we may enter into with you;
interest - what is the FA’s legitimate
interest [why you no longer play/referee, how it could improve
your experience, FA Grassroots survey]
to send marketing
information to you in accordance with the provisions set out below; or
Consent – we will
only send direct marketing if the individual is an existing member, participant
or other user of the site and the individual has not previously objected to
this marketing, or, has actively provided your consent. To publish your
views or comments on this Site, any other website operated by us or our
subsidiaries or in other media.
interest – what is the FA’s legitimate
interest (?) If a participant and / or member does not want us to do
this, they can object to this processing by contacting us via the details in
the Contact Us section below.
If you submit
your views to us via our contact form we will circulate them internally for
training and management purposes
interest – what is the FA’s legitimate
interest (?) If a participant or member does not want us to do this, they
can object to this processing by contacting us via the details in the Contact
Us section below. Sending out county
football association information and updates. Performance of a
sharing data with
coaches, to run educational courses, training sessions or enter events
Performance of a
sharing data with
leagues, county associations and other competition providers for entry in
Performance of a
anonymised data with a funding partner as condition of grant funding e.g.
The County FA has
a legitimate interest to run the organisation efficiently and as it sees fit.
Application for funding is a purpose that benefits the County FA, participants
and its members.
and league results
[Consent. We will
only publish your personal data in a public domain, including images and
names, if you have given your consent for us to do so.] In the case of
children, only with written consent of parent/guardian
and league contact details in our annual handbook and/or App
For the purpose
of administering leagues and clubs, along with county competitions. This data
is deleted each season and renewed with your annual consent
Direct Marketing: We would like to send you marketing
information, by post, e-mail, or SMS. In addition, selected third parties
(including the FA, FA Partners as shown on the Site, and other commercial
partners) would like to send you marketing information, by post, e-mail, or
SMS. We will only do this if you have given your consent to your personal data
being used in this way (either when you submit your details to us or at a later
stage). You can update your marketing preferences by writing to the Data
Protection Officer at the address below.
your personal data
A club enters participant and / or member details onto Whole Game System
which is administered by the FA. Referees will also add their details onto
Whole Game System. We pass information to the FA for affiliation and other
We may share your personal data with our affiliates, suppliers and
sub-contractors. We require all third parties to respect the security of your
personal data and to treat it in accordance with the law. We only permit third
parties to process your personal data for specified purposes and in accordance
with our instructions.
We may disclose your personal information to third parties if we are under
a duty to comply with any legal obligation; or to protect the rights, property,
or safety of our participants, members or affiliates, or others.
our suppliers or third parties may process our personal data outside the
European Economic Area (EEA) such as our website and email providers. We
review the data protection terms of these suppliers to ensure that your personal data will only be transferred out of the EEA, if
sufficient appropriate safeguards are in place.
of your personal data
committed to protecting your privacy and have put in place appropriate security
measures to prevent your personal data from being accidentally lost, used or
accessed in an unauthorised way, altered or disclosed. However, the nature of
the Internet is such that the data may in some circumstances flow over networks
without full security measures and could be accessible to unauthorised persons.
We keep personal data on our participants,
members and other website users while they are signed up to the County FA or
any of our website services. We will delete this data 6 months after an individual
has ended their membership or affiliation, or sooner if specifically requested
and we are able to do so. We may need to retain some personal data for longer
for legal or regulatory purposes.
circumstances we may anonymise your personal data (so that it can no longer be
associated with you) for research or statistical purposes in which case we may
use this information indefinitely without further notice to you.
When you visit our
website, the website, we may collect, process and use informing about you which
may not personally identify you but which may be helpful for improving the
operation of the website. Such information may be collected through
"traffic data" and may entail the use of "cookies",
"IP Addresses" or other numeric codes used to identify your computer.
You can delete cookies or configure your computer to reject them, although this
may disable the website’s ability to manage individual sessions.
This website may
contain links to other sites. Please be aware that we are not responsible for
the privacy practices of these sites. We encourage our users to be aware when
they leave this website and to read the privacy statements applicable on those
Rights All data subjects have the right to: · Request access to your personal data
Request rectification of the personal
data that we hold about you.
Request erasure of your personal data where
there is no good reason for us continuing to process it.
Object to processing of your personal
data for direct marketing, or where we are processing on the grounds of a
legitimate interest of that interest is overridden by your rights and freedoms.
Request restriction of processing of your personal data while we establish the data's accuracy, or
verify an overriding interest to object to processing; where our use of the
data has been unlawful but you do not want us to erase it; where you need us to
hold the data to establish, exercise or defend legal claims.
Request the transfer of your personal
data to you or to a third party in a structured, commonly used,
· Withdraw consent at any time where we are relying on consent to process your personal data.
· Complain at any time to the Information Commissioner's Office (ICO), the UK
supervisory authority for data protection issues (www.ico.org.uk).
If you have any
subsidiaries or third parties or you wish to access or update your information
please email support@northridingfa,com or write to Steven Wade, Chief Executive.